EXECUTIVE VIRTUAL ASSISTANT
Executive Secretary
Job Title: Executive Secretary
Reports to: President/CEO
Salary Grade/Band: 55000 - 75000 annually
SUMMARY
Provide personal online administrative support to the President/CEO. Duties include general clerical, receptionist and project based work.
Project a professional company image online interaction.
PRIMARY RESPONSIBILITIES
Prepare correspondence, reports, and materials for publications and presentations.
Setup President's travel arrangements.
Setup accommodations and travel arrangements.
Maintain President's calendar.
Prepare and maintain President's expense report.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Answer email inquiries handle in appropriate manner.
Maintain hard copy and electronic filing system.
Set up pickups for UPS/Fed Ex/Airborne packages.
Research, price, and purchase office furniture and supplies.
Coordinate project-based work.
Supervise lower online support staff.
Other duties as assigned.
ADDITIONAL RESPONSIBILITIES
None listed.
KNOWLEDGE AND SKILL REQUIREMENTS
Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
Knowledge of Microsoft Office and Internet protocol. Computer literate with the ability to learn new software applications.
Duties require professional verbal and written communication skills and the ability to type 40 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through three to five years of secretarial experience.
WORKING CONDITIONS
Working conditions are normal for an online office environment.
HOW TO APPLY
There are multiple positions open at this time.
SEE THE "PLACE AD" PAGE TO APPLY
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